Creating a Journal Entry

The purpose of this documentation is to provide detailed steps regarding how to post a journal entry in Intacct. This process will be completed at the entity level. Please refer to the “Switching to the Entity level” documentation if assistance is needed in switching to the entity level.

When entering a journal entry, all fields marked with a red asterisk are required to post the entry. All fields that do not have a red asterisk are optional, however, it may still be important to populate some of the optional fields.

Steps

Click the Applications drop-down menu
Click General Ledger
Click the All tab
Click the “+” sign next to Journal entries

Select the Journal – i.e.: PYRJ – Payroll Journal
Enter the Posting date
1. Note: the posting date will default to today’s date but can be changed
Enter an Automatic reversal date (optional)
Enter a Description for the journal entry – i.e.: Guidance Counselor
1. Note: This will automatically populate as the line item memos for the journal entry. The line item memos can be changed when coding the line items of the entry
Entering a Comment for the journal entry is Option – Comments appear on the History tab only and are not the same as the Journal Entry description.
Add GL Support as an Attachment

Graphical user interface, application

Description automatically generated

Select the Location beginning with “PRL” that appears in the drop-down list for both lines of the journal entry– i.e.: PRL – 0000 – Demonstration Parish
Select an Operating Unit for both journal entry lines – i.e.: Elementary School
Select a Department for both journal entry lines – i.e.: 8405 – Instructional
Select the GL Accounts for both lines of the entry – i.e.: 50010 – Salaries & Wages – SAL and 22015 – Accrued Payroll - APL
Select a Classification for any applicable journal entry lines
Enter a Debit amount
Enter a Credit amount
Review the line item memos and update if needed
Click Post