Creating and Posting Memorized Entries
The purpose of this documentation is to provide detailed steps regarding how to create a memorized journal entry in Intacct. It also covers how to post memorized journal entries. This process will be completed at the entity level. Please refer to the “Switching to the Entity level” documentation if assistance is needed in switching to the entity level.
When entering a memorized entry, all fields marked with a red asterisk are required to post the entry. All fields that do not have a red asterisk are optional, however, it may still be important to populate some of the optional fields.
Steps
Creating a Memorized Journal Entry:
- Click the Applications drop-down menu
- Click General Ledger
- Click the All tab
- Click Journal Entries
- Click Memorized Transactions on the Journal that you want to create the memorized transaction in – i.e.: the PGJ – Parish General Journal
- Click Add
- Enter a Description for the memorized entry – i.e.: Monthly Payroll
- Enter a Reference number, if needed
- Upload and attach GL Support in the Attachments field
- Select the GL Accounts for both lines of the entry – i.e.: 50010 – Salaries & Wages – SAL and 22015 – Accrued Payroll - APL
- Select the Location beginning with “PRL” that appears in the drop-down list for both lines of the journal entry– i.e.: PRL – 0228 – St. Charles Borromeo
- Select a Department for both journal entry lines – i.e.: 8405 – Instructional
- Select an Operating Unit for both journal entry lines – i.e.: Elementary School
- Review the line item memos and update if needed
- Enter a Debit amount
- Enter a Credit amount
- Click Save
Posting a Memorized Journal Entry:
- Click the Applications drop-down menu
- Click General Ledger
- Click the All tab
- Click Journal Entries
- Click Memorized Transactions on the Journal that you want to create the memorized transaction in – i.e.: the PGJ – Parish General Journal
- Select the memorized entry that you want to post
- Note: Before completing this step, you may click Edit and update the details of the memorized entry that you want to post, as highlighted below
- Click Post
