Running the General Ledger

The purpose of this documentation is to provide detailed steps regarding how to run the General ledger in Intacct. This process will be completed at the entity level. Therefore, when the report is run, it will only show transactions for the entity that the report was run in.

Steps

Click the Applications drop-down menu
Click General Ledger
Click the All tab
Click General ledger

Select a Reporting period and As of date (i.e.: Current Month, 6/15/2020) or indicate a date range
1. Note: If the date range fields are left blank, the report will run based on the Reporting period and As of date used
2. Note: If a date range is used, the report will run based on the date range
Select to run the report on a Range of accounts, Multiple accounts, or All accounts
1. Range of accounts – if this option is selected, indicate range of accounts to run the report on. All accounts within the range will appear in the report
2. Multiple accounts – if this option is selected, click Select accounts as highlighted below to select which accounts should be included in the report
3. All accounts – if this option is selected, the report will run with all accounts included

Select the Dimension filters that you would like to use in the report
1. Note: In the Department filter, type an “8”. All Parish Departments begin with an 8. If the filter is blank when the report is run, the report will run for all Departments.
2. Note: The Location filter can be blank since the report is being run at the entity level and will only show transactions associate with the entity the report is run in
3. Note: In the Classification filter, select any relevant Classifications. If the filter is blank when the report is run, the report will run for all Classifications.
4. Note: In the Operating Unit, select relevant Operating Unit(s) for the Parish. If the filter is blank when the report is run, the report will run for all Operating Units.

Select which Dimension values you would like to include in the report
1. Note: Use the Add/Edit button as highlighted below to control which dimension values appear in the report
Select an option for showing Zero balance accounts
Select if you want to show transactions in Summary or Details
1. Note: If Details is selected, you may make a selection in the Select doc column value field
Select the doc column value – ONLY APPLICABLE IF DETAILS WAS SELECTED IN STEP 10
1. Reference Number - click this option to display the reference number. If there is no reference number entered, the system displays the bill, invoice, or adjustment number.
2. Bill/Invoice/Adjustment Number - click this option to display the bill, invoice, or adjustment number (for example, the check number for the check used to pay the bill). If there is no bill, invoice, or adjustment number entered, the system displays the reference number.
Make Miscellaneous formatting selections, if needed
1. Show department/location with activity – select to display only departments and locations with some activity in the current period. Departments/Locations with no activity in this period will display only if you deselect this checkbox.
2. Show net change – select to see an additional line that shows the net change for each account for the period on which you are reporting
3. Show transaction number - select to include the transaction number in the format
4. Retain YTD balances - select to include accumulated balances for Income Statement accounts for the fiscal year as of the beginning of the period. Otherwise, Income Statement account balances will only present for the reporting period or date range selected
5. Include account each line for CSV import - Select to repeat account information on each line of the CSV report. This selection is only relevant if you export the report to CSV

Select a group by option, if needed
Select miscellaneous totaling options, if needed
1. Show transaction subtotals – select to show offset accounts (i.e.: Accounts Payable) as a subtotal without detail
2. Show totals only for offset accounts – select to simply show the total of an offset account
3. Show monthly/period totals - Select to display totals beneath transactions for a given month or period
Select the page orientation
Select miscellaneous printing options
1. Fit to one page wide for printing - select to resize and shrink columns as needed to fit them to a single page wide, which can be useful for wide reports that include columns for multiple dimensions
Click View