Paying an AP Bill
The below process highlights how to pay an AP Bill. Parish accounting users should pay AP Bills at the entity level.
Steps
- Click the Application drop-down menu
- Click Accounts Payable
- Click the All tab
- Click Pay Bills
- Note: After clicking Pay Bills, you will be brought to the Pay Bills screen for the entity you are in
- Click Clear filter to see bills ready to be paid for all Vendors
- Note: You may also filter for specific Vendor bills using the Vendor range field
- Select a payment method – i.e.: Check
- Note: If you select Check as the payment method, see the documentation for Printing checks for assistance
- Note: Parishes may also select “Record Transfer” as a payment method in some situations. This method simply records the payment and should be used if funds are ever drafted out of a Parish bank account
- Leave the Payment request method field as is
- Select the Bank that you want to pay a bill out of – i.e.: Test Top Level Bank
- Note: Only bank account applicable to the Parish you are working in will appear
- Note: Once the bank account is selected, the Bank balance will appear to the right hand side of the screen as highlighted in the screenshot below
- Review the Set payment date to field, as this will be the date that prints out on a check – this will default to today’s date
- Click the checkbox next to the bill that you would like to pay
- Note: When you click the checkbox, the Amount to pay field on the far right of the screen will default to the full Amount due on the bill. If needed, this amount can be changed
- Review the Payment date for this bill
- Note: As mentioned above, this will be the date that prints on the check and will default to the date selected previously in the Set payment date to field
- Ensure that the Amount to pay is correct
- Click Pay now
After initiating the process to pay an AP Bill, you must review and print the checks for the payment request that was created by the “Pay Now” process. Please refer to the “PSC AP - Printing a Check” documentation for further instructions.