Printing Checks
The below process highlights how to print a check. Parish accounting users should print checks at the entity level. Please note that you must select and approve payments using the “Pay Now” function prior to printing checks. If you are in need of assistance in selecting and approving bills for payment or navigating to the entity level, please refer to the “PSC AP - Paying an AP Bill” or the “Switching to Entity Level” documentation.
Steps
- Click the Application drop-down menu
- Click Accounts Payable
- Click the All tab
- Click Print checks
- Note: After clicking Print checks, you will be brought to the check printing screen for the entity you are working in
- Keep the Select check view as “My checks”
- Select the Checking accounts that the bill was paid with – i.e.: Test Top Level Bank
- Note: After you select the Check account, the Check style will default to the correct Check style for that checking account
- Confirm that Check style is set to Blank MICR checks
- Check the Print box next to the check you would like to print
- Click Check stub details if you would like to include line item coding information on the check stub – i.e.: Account, Location, Department
- Click Vendor stub details if you would like to include line item coding information on the vendor stub – i.e.: Account, Location, Department
- Include a check memo if needed
- Click Print in the top right corner of the screen
- Change printer (advanced) option to print actual size (not fit to page).
- Print this check to your local printer that is loaded with Blank MICR checks and exit out of the PDF
- Note: After closing the PDF, you will notice the checkmark in the Confirm/Void box as highlighted in the screenshot below
- Verify the check has printed correctly from the printer and click Confirm
- Note: If something went wrong with the check during the printing process, you may also click Void as highlighted in the below screenshot