Entering Other Receipts (Deposits)

The below process highlights how to enter Other Receipts, which record receipts of funds not associated with a Customer and invoice in the Accounts Receivable module. Other Receipts can be recorded directly to a bank account and can be used for things such as Sunday Offertory.

Steps

Click the Application drop-down menu
Click Cash Management
Click the All tab
Click the “+” sign next to Other Receipts

Note: After clicking Other receipts, you will be brought to the Other receipts entry screen for the entity you are working in
Enter the Receipt date – this should be the date the payment was received.
1. Note: This field will default to today’s date and can be changed if needed
Enter the Payer name – i.e.: Offertory
1. Note: After you select the Check account, the Check style will default to the correct Check style for that checking account
Select a Payment method – i.e.: Cash
Enter a Transaction date
1. Typically, this is the date of a check. However, if the transaction relates to a credit card, record transfer, or cash, use the date of the transaction
2. Note: This date can be different than the Receipt date
If needed, enter a Transaction number
Enter a Description – i.e.: Sunday Offertory
Adding an attachment to the document is highly recommended – i.e.: the Deposit slip
Select Bank account as the “Deposit to” option
Select the Parish bank account that the funds should be recorded to – i.e.: Test Top Level Bank
1. Note: Only applicable Parish bank accounts should appear
Enter the Deposit date
1. Note: This should be the date of the deposit into the bank account
2. Note: The Deposit Date is the GL posting date for direct deposits into bank accounts (for Undeposited Funds, a different process, the GL date is the same as the Receipt Date).

Graphical user interface, text, application

Description automatically generated

Select the Location beginning with “PRL” that appears in the drop-down list – i.e.: PRL – 0000 – Demonstration Parish
1. Note: After selecting the “PRL” Location, the list of Departments and Operating Units will filter to those that are applicable to that Parish
Select an Operating Unit – i.e.: Church
Select a Department – i.e.: 8016 – Worship
Select the GL Account to offset the Receipt – i.e.: 40370 – Offertory – CS
Select a Classification that relates to the transaction – i.e.: OFFERTORY_ENVELOPE--Offertory - Envelope gifts
Enter an Amount
Memo - validate the description defaulted from the transaction (see #10 above) or edit the line if needed. Add a line Memo if not needed but not already added into the transaction. – i.e.: Sunday Offertory
Click Save
Restriction will be assigned during the Save process based upon the transaction line details.